Project Administration Officer

• Posted by : Union Allied Capital Corporation

 September 27, 2023 - Expire after -565 days

• Job category : Administrative Support

         

Job Description

PROJECT ADMINISTRATION OFFICER

Employer:                            Union Allied Capital Corporation

Employer address:           8400 West Road, Unit # 1115

                                                Richmond BC V6X 0S7

Position name:                 Project Administration Officer

Location of work:             1308 Adanac Street, Vancouver BC V5L 2C3 and potentially other locations in the lower mainland

Nature of position:          Permanent, full-time (30 hours per week)

Wage:                                   $27.50/hour

Vacation:                             14 days

Language required:         English, spoken and written

Other benefits:                 Health benefits after probationary period (90 days)

How to apply:                    Please send a detailed resume and cover letter to administrative@unionallied.ca

JOB DUTIES. The following duties will be performed in this position:

• Report to the Project Manager and co-ordinate office/site administrative procedures and process.
• Coordinate with departments, maintain track of all project schedules and ensure compliance to all company safety requirements during construction and commissioning.
• Establish work priorities, ensure deadlines are met and procedures are correctly administered.
• Ensure policies and procedures follow company and government policies.
• Gather and record site condition, progress, activities, maintain progress plan/ logs and prepare daily report.
• Partake in construction progress meetings, document all construction activities, and evaluate progress of project and ad hoc requests for review by Project Manager.
• Coordinate site logistic, parking, cleanliness, and coordinate waste disposal process.
• Assist the Project Manager in preparation of operating budgets, maintain inventory and budgetary controls.
• Assemble data and prepare periodic and special reports, and manuals.

• Co-ordinate equipment, rental, supplies, delivery and maintain the log by adhering to company management guidelines.

• Performing adequate risk management- which includes, identifying potential issues and alerting the Project Manager to those issues to minimize potential negative impacts.

REQUIREMENTS. The successful applicant will possess, at a minimum, the following skills and experience:

• Completion of secondary school.
• 2+ years of work experience in the construction industry.
• 2+ years of work experience in a similar administrative role.
• Hands-on experience with technical documentation and schedules is preferred.
• Experience with administrative and clerical work proficiency in Microsoft Office.

• Exceptional interpersonal and communication skills.
• Great attention to detail is crucial.

• Ability to effectively manage a portfolio of diverse projects and balance diverse interest, risks, and priorities.
• Strong organizational, research, analytical, and problem-solving skills.

We would like to thank you for your interest in this position. However, only those selected for an interview will be contacted.